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ECAFA Meeting Minutes
July 13, 2004

The East Coast Allred Family Association met Tuesday night, July 13, 2004, at Dry Dock Seafood in Siler City, NC.  Attending were:

 

Wayne Ward

Mary Ward

Becky Sexton

Harlan Sexton

Sue Estep

Tom Estep

Wallace Allred

Franklin Allred

Blanche Allred

Dot Judd

Nancy Martin

Mildred Allred

Tonya Allred

Brian Allred

Ralph Allred

Jackie Allred

W. Darrell Allred

Dot Allen

Lawrence Allen

Linda Allred Cooper

 

The meeting began with a discussion about plans for the upcoming Reunion in Randolph County scheduled for September 9 - 12, 2004.  Linda reviewed the schedule:

 

Thursday, Sept 9th:  Research Day at the NC Archives

 

Friday, Sept 10th:  Tour of Family and Historical Sites in the County

 

Saturday, Sept 11th:  Main Reunion Day at Grays Chapel School

 

Sunday, Sept 12th:  All Day Picnic in the Allred-Trogdon Cemetery

 

Franklin agreed to check with Kathy Allred to make sure Grays Chapel School has been reserved for that weekend.  Harlan told the group that Sara Allred had researched renting Port-A-Potties for us to use at the Allred-Trogdon Cemetery during the Reunion's Sunday activities.  The price will be $65 + tax per toilet.   The membership agreed that we should rent 2 toilets for that day. 

 

Harlan (ECAFA Treasurer) stated there was $618.79 currently in the ECAFA bank account with no outstanding bills.  All checks written within the past month had gone to pay for DNA Tests (York / Arledge / Aldridge / Allred / Elrod DNA Projects).    After discussion, the group agreed that we would not rent a bus from Holiday Tours this year.  In past years, we had rented a bus to use for the Tour of Family and Historic Sites.    In an effort to cut costs, everyone voted to rent two 15 passenger vans for this year's Reunion Tour and to use for transportation on Thursday's trip to the NC Archives.  The bus from Holiday Tours, Inc. would cost $565.00 per day.  The 15 passenger vans will cost $65.00 per day per van (plus gas).  (Linda and Alice will be the drivers.)  Using the vans will be much less expensive than renting the bus for 2 days. 

 

The Reunion's Saturday activity schedule will remain the same as last year:

 

9am:  Doors Open

10:30am:  Family Welcome Meeting

Noon:  Covered Dish / Pot Luck Lunch

1:00pm:  Musical Entertainment in the Gym

1:30pm:  Genealogy Sessions in various locations around the school

4:00pm:  Last Raffle Ticket drawn and activities wind down

 

Brian Allred volunteered to contact "The Benton's", a Gospel Group from Randleman, NC.  Brian works as their Sound Man.  Eddie Clay is going to contact "Redeemed Hearts", the Gospel Group he sings with.  Hopefully both groups can perform during the afternoon on Saturday.  Eddie Clay and Brian will report on this at the next meeting.

 

After discussion, everyone agreed that we would not have an auction as a fund raiser this year.  However, we will still have the Raffle.  Everyone is encouraged to donate large and small items to give away as Raffle presents.  Raffle tickets will be sold at the Registration Table and winning tickets will be drawn throughout the day with the last ticket to be drawn at 4pm. 

 

Franklin told everyone that we still have plenty of T-Shirts and Hats to sell at the reunion.  Becky said we also have several Allred Family Cookbooks to sell.  There are also several videos of the Tour of Family and Historic Sites which can be sold as fundraisers.  In addition, donation buckets will be available in various sites around the school during Saturday's activities and on the vans for Thursday and Friday's activities. 

 

Reunion plans will be finalized at the next ECAFA meeting. 

 

Linda spent the rest of the meeting giving a preliminary presentation which she is preparing for one of the Genealogy Sessions for the Reunion.  The presentation will be on the Patriot and Tory activity which took place in Richmond County, NC during the American Revolution. 

 

The next meeting will be held Tuesday, August 10th, at 6pm at the Golden Corral in Asheboro.